Erasmus+ at ANS Nowy Targ

ERASMUS+ PROGRAMME REGULATIONS FOR STUDENTS (Traineeships / Studies)
AND ACADEMIC TEACHERS AND STAFF (Training / Teaching) of the University of Applied Sciences in Nowy Targ (ANS)

I. General provisions
§ 1

For the purposes of these Regulations, the following terms shall mean:

1. Student – a participant enrolled in a first-cycle, second-cycle or long-cycle Master’s degree programme.
2. Academic Teacher – a person employed at ANS in a research, research and teaching, or teaching position.
3. Staff Member – a person employed at ANS under an employment contract.
4. Home University – for the purposes of these Regulations, the University of Applied Sciences in Nowy Targ.
5. University Erasmus+ Office – an organisational unit established by the Rector and responsible for coordinating the Erasmus+ Programme.
6. Application Form – the system through which participants submit their mobility application together with the required attachments following the announcement of a call for applications.
7. Transcript of Records – a document listing the courses completed by the student at the host university together with the corresponding number of ECTS credits. The document confirms successful completion of courses at the partner university.
8. Confirmation of Erasmus Study Period – a document confirming the period of study at the host university and serving as the basis for the recognition of courses completed at the partner university.
9. Learning Agreement – an agreed programme of activities established by the partner institutions which the student, academic teacher or staff member is required to complete. The document, signed by both parties, constitutes an integral part of the mobility agreement.
10. Changes to Learning Agreement – a document that must be submitted to the University Erasmus+ Office within 30 days from the start of classes and approved by the coordinator of the relevant study programme.
11. Individual Teaching Programme – a proposed plan and subject matter of classes to be delivered by an academic teacher at the partner university. It requires written confirmation from the host institution.
12. Individual Work Programme – a document specifying the subject matter and programme of a staff training mobility. It requires written confirmation from the host institution.
13. Training Agreement – a traineeship programme approved by the relevant programme coordinator or traineeship supervisor and the University Erasmus+ Office. It constitutes a required attachment to an application for Erasmus+ traineeship funding.
14. Agreement between the student and the University (study mobility) – a written agreement defining the obligations of the University and the student. It is a mandatory requirement for participation in Erasmus+ study mobility.
15. Agreement between the student and the University (traineeship mobility) – an agreement defining the scope and conditions of the traineeship. It also regulates matters relating to the payment and settlement of the Erasmus+ grant.
16. Agreement between the academic teacher and the University for teaching mobility (STA) – a written agreement defining the obligations of the University and the academic teacher. It is a mandatory requirement for participation in Erasmus+ mobility.
17. Agreement between the staff member and the University (training mobility – STT) – an agreement defining the scope and conditions of the training mobility.

§ 2

1. The selection of students for study and traineeship mobility and of academic teachers participating in the Erasmus+ Programme is conducted by the Erasmus+ Programme Coordinator appointed by the Rector of ANS.
2. Detailed selection rules are specified in § 3 and § 4 of these Regulations.
3. On the basis of an assessment of whether the eligibility criteria have been met, the Erasmus+ Coordinator publishes a ranking list and a selection report identifying candidates qualified to participate in the Programme.

II. Eligibility requirements – studies and traineeships.
§ 3

1. Students may participate in the Programme provided that they meet the following requirements:

• they are enrolled in a first-cycle, second-cycle or long-cycle Master’s degree programme, either full-time or part-time,
• they are citizens of a country eligible to participate in the Erasmus+ Programme or have the right to move freely within the territory of the European Union (EU),
• they have successfully completed the first year of a first-cycle degree programme or are enrolled in the first semester of a second-cycle degree programme,
• they are not on a leave of absence during the planned mobility period abroad,
• they have not used the full mobility limit available within a single cycle of studies, i.e. 12 months for studies and 12 months for traineeships, in accordance with the Programme regulations,
• they have sufficient knowledge of the foreign language in which studies or the traineeship will be conducted at the host institution, enabling them to participate effectively in the mobility,
• in the case of study mobility, the student’s average grade for all completed semesters should be at least 3.5. A student may undertake part of their studies at a partner university only if ANS has concluded an Erasmus+ inter-institutional agreement with that institution.

III. Eligibility requirements – training and teaching mobility.
§ 4

1. The Programme is open to persons who:

• are employed by ANS,
• are not on medical, maternity, parental or any other type of leave.

2. Priority in the allocation of Erasmus+ grants is given to candidates applying for mobility for the first time. It is also recommended that priority be given to candidates who teach courses within programmes offered to international students.
3. The mobility period may not overlap with other activities financed from other sources.

III. Responsibilities of the Erasmus+ Programme Coordinator.
§ 5

1. The Erasmus+ Programme Coordinator establishes the rules for the selection of candidates.
2. Up-to-date information will be made publicly available on the University’s website concerning: the rules and criteria for applying for an Erasmus+ grant, partner universities, the number of places available for each type of mobility, the duration and level of studies, the language of instruction, required documents, deadlines and places for their submission, as well as the rules governing exemption from tuition fees during a period of study abroad.

3. Selection criteria for students:

• the average grade for all completed semesters of study should be at least 3.5 (1 point),
• knowledge of the relevant foreign language and the level of proficiency – in accordance with the requirements of the Erasmus+ Programme,
• it is recommended that priority in the selection process be given to students applying for Erasmus+ mobility for the first time,
• candidates may participate in the selection process provided that, at the start of their mobility, they will be at least in the second year of a first-cycle or long-cycle Master’s degree programme,
• first-year students enrolled in a first-cycle degree programme may participate in the Programme provided that they successfully complete their first year of study,
• students who have previously completed a study or traineeship mobility abroad may also apply for an Erasmus+ grant; however, the total duration of mobility abroad financed under the Erasmus+ Programme may not exceed 12 months within a given cycle of studies.

4. Study mobility (SMS):

• The minimum duration of study mobility (SMS) is 3 months (90 days), while the maximum duration is 10 months (300 days). The possibility of receiving an Erasmus+ grant is subject to the availability and use of funds allocated to the University by the Foundation for the Development of the Education System (FRSE).
• The minimum number of ECTS credits to be successfully completed by a student during the mobility period is 12.

5. Traineeship mobility (SMP):

• The minimum duration of traineeship mobility (SMP) is 2 months (60 days), while the maximum duration is 10 months (300 days). The possibility of receiving an Erasmus+ grant is subject to the availability and use of funds allocated to the University by the Foundation for the Development of the Education System (FRSE).

1. A candidate may be granted mobility for a maximum period of 12 months within each cycle of studies; however, the duration of any mobility previously completed under the Programme shall be deducted from the available mobility period:

• in the case of students enrolled in a long-cycle Master’s degree programme, the total mobility entitlement is 24 months,
• while receiving an Erasmus+ grant, a student may not receive another grant financed from European Union funds. The candidate is required to immediately inform the University Erasmus+ Office of any other grant received, such as a scholarship funded by the Government of the Republic of Poland. The institution awarding such a scholarship decides whether the student retains the right to receive it,

2. Before and during the mobility period, the candidate’s academic supervisor is the University Erasmus+ Programme Coordinator.
3. An Erasmus+ grant is awarded and paid to a student exclusively for the actual period of study or traineeship completed at the foreign host institution.
4. If a candidate withdraws from the planned mobility, the opportunity to participate in the mobility is offered to the next person on the reserve list.
5. The monthly grant amount is determined in accordance with information provided by the Foundation for the Development of the Education System. The amount of the grant depends on the country group to which the host institution belongs.
6. Participants must retain the status of an ANS student throughout the entire Erasmus+ mobility period. They may not be on a leave of absence during the mobility.
7. The above preliminary eligibility rules have been established on the basis of guidelines and information provided by the Foundation for the Development of the Education System – the Polish National Agency for the Erasmus+ Programme – as of the date of publication by ANS.
8. Any changes to the general conditions or student selection rules will be published on the ANS Erasmus+ website (https://ans-nt.edu.pl/student/erasmus/) and communicated without delay to the coordinators of the relevant organisational units.

6. Selection criteria for academic teachers and University staff:

• Place of employment – maximum 10 points.
  • Primary place of employment: University of Applied Sciences in Nowy Targ – 10 points
  • Secondary place of employment or cooperation under a civil-law contract – 5 points.

• Knowledge of the foreign language in which teaching or other mobility activities will be carried out – maximum 15 points.
  • Confirmed by a certificate (minimum B2 level) or professional experience – 15 points.
  • Self-declared language proficiency – 5 points.

• Readiness to establish or develop international cooperation – maximum 15 points.
  • Clearly defined objective and action plan – 15 points.
  • General declaration of willingness to cooperate – 5 points.

• Previous participation in the Erasmus+ Programme – maximum 0 points / -10 points.
  • No previous mobility – 0 points.
  • Most recent mobility two years earlier – -5 points.
  • Most recent mobility in the previous academic year – -10 points.

• Completeness and timely submission of application documents – maximum 10 points.
  • Complete and submitted on time – 10 points.
  • Incomplete or submitted after the deadline – 0 points.

• Previous failure to fulfil formal obligations under the Erasmus+ Programme – maximum 0 points / -10 points.
• No irregularities – 0 points.
• Partial failure to fulfil formal obligations – -5 points.
• Serious irregularities – -10 points.

A ranking list will be drawn up on the basis of the points awarded. If several candidates receive the same number of points, priority in the ranking will be given to candidates who have not previously participated in Erasmus+ mobility.

IV. Completion and return from mobility.
§ 6

1. Student:

• After returning from mobility, the student is required to complete the mobility settlement procedure with the Erasmus+ Office.
• The student submits:
  • the original Transcript of Records to the Teaching Department,
  • a copy of the Transcript of Records to the Erasmus+ Office.
• After returning from mobility, the student is also required to complete the participant report in the EU Survey system, an online questionnaire required by the European Commission.
• Courses included and successfully completed in the Transcript of Records constitute the basis for the recognition of the corresponding courses within the University’s applicable study programme.
• The decision on the recognition and transfer of academic achievements is made by the Head of the Teaching Department in cooperation with the coordinator of the relevant study programme.
• Recognised and transferred academic achievements constitute the basis for successful completion of the semester.
• Information concerning the completion of part of the study programme under Erasmus+ mobility may be included in section 6.1 of the Diploma Supplement (Additional information on the student’s academic achievements), together with the names of the courses completed in a foreign language.

2. Academic staff member (academic teacher / University staff member):

• After returning from mobility, the staff member is required to complete the mobility settlement procedure with the Erasmus+ Office.
• The staff member submits:
  • the original confirmation of completion of the mobility to the Human Resources Department,
  • a copy of the document to the Erasmus+ Office.
• After returning from mobility, the staff member is also required to complete the participant report in the EU Survey system, an online questionnaire required by the European Commission.